• 23-27 OCT 2019
  • Tampere, Finland

WOMEX 19 in Tampere, Finland – Terms of Payment and Business


  1. By selecting the BUY button during the online registration process or signing the registration form on site, you are liable to pay the applicable amount for registration and/or stand booking for WOMEX 19 upon approval by Piranha Arts AG (the organizing company of WOMEX, Piranha Arts AG hereafter).
  2. Payment in EUR currency only. All prices are net prices, applicable VAT will be added.
  3. Payments can be made in cash, by credit card (Master/VISA only) or bank transfer; no cheques accepted. Payments during Sprint Rate only by credit card.
  4. Any additional bank costs are to be covered by the delegate/invoiced party.
  5. All registration rate deadlines are payment receipt deadlines. If payment is not received before a rate change, the higher rate will be owed, regardless of registration date.
  6. Registration and stand bookings can only be accepted with a completed registration form (online or paper).
  7. In case of stand booking, further terms and conditions apply to exhibitors according to the exhibition manual provided by WOMEX (Exhibition manual still to be announced, for reference, see: link to Exhibition manual 2018).
  8. Registrations are accepted subject to event capacity.
  9. When two people from the same company register at the full price, every person who registers as part of that same company thereafter receives a discount rate (3rd person rate).
  10. The media rate is available subject to capacity and only applicable to full-time journalists and press representatives with valid media credentials.
  11. Student registration is available subject to capacity and only applicable to those with valid student credentials who do not attend WOMEX on behalf of a running business. A student registration does not include a full virtualWOMEX account (no public virtualWOMEX profile and no access to the client database).
  12. Fully-registered disabled delegates may be accompanied by their Personal Assistant (carer) free of charge. Please contact us before the event with your Disabled Identification Card [DID] or equivalent at registration@womex.com.
  13. Your registration is strictly personal. On proof of ID, Piranha Arts AG will issue wristbands and badges upon check-in on site, which must be worn at all times during WOMEX and are not transferable or replaceable. In case of loss, re-register at full price in required. If a badge or wristband is found in the possession of a person other than the registered delegate, WOMEX withholds the right to confiscate and expel the person from event sites.
  14. Changes of a registered company name or individual name (registration transfer) are subject to a 40,- EUR (net) charge. No changes are possible after check-in of a registered company name or individual has been completed.
  15. Any cancellation must be received in writing; refund is subject to a 20% administrative charge until Friday, 23 August 2019. No refunds after Friday, 23 August 2019.
  16. Admission to event sites will only be granted after receipt of full payment. Fully-registered delegates are entitled to attend all WOMEX events (expo, conference, showcases, film screenings, Award and Opening ceremony) free of charge, subject to venue capacity. Piranha Arts AG cannot guarantee admittance to sold-out showcases and events – please arrive early.
  17. Piranha Arts AG will not be responsible for any third party liability incurred by delegates as a result of any alteration of format, date and location of the event.
  18. Public performing or playing of music is not permitted at the trade fair.
  19. By registering for WOMEX you accept that the data provided by you for your registration may be used by Piranha Arts AG for internal use or by our partner companies (e.g. stand constructor, venue) for event related purposes. Internal use includes accounting, our website and virtualWOMEX, the client database, newsletter and mailing lists, as well as the WOMEX Guide or App.
  20. A virtualWOMEX company account is created or updated upon confirmation of registration. Full registration for WOMEX includes one year access to the online platform and database. By default, contact details provided by members are visible only to other fully registered and logged in virtualWOMEX members. Members' full access to virtualWOMEX will only become available after receipt of full payment. virtualWOMEX terms and conditions apply.
  21. The usage of WOMEX and virtualWOMEX websites with automated systems is prohibited. Any violation of this provision will result in blocking of the account without reimbursement of expenses.
  22. The WOMEX newsletter and essential information related to Piranha Arts AG will be sent to all delegates. Please contact us at media@womex.com to be removed from this mailing-list or use the unsubscribe button at the end of all newsletters. By registering for WOMEX you agree to subscribe with your email address and registration data to the WOMEX newsletter database as well to receiving other mail-outs from Piranha Arts AG. Piranha Arts AG will never disclose any of this information to third parties with the exception of your own virtualWOMEX profiles from which data is available online according to your own privacy and data settings.
  23. Use of the WOMEX name, wordmarks, logo or brand, or of any 'passing-off' versions of the WOMEX name, wordmarks, logo and brand for commercial purposes is not allowed without prior agreement with and written authorisation from Piranha Arts AG.
  24. Unsanctioned 'offWOMEX ' events and the like, and/or events seen to be competing with WOMEX may not be promoted on the WOMEX event sites, in the WOMEX bag or online. Use of the WOMEX name, wordmarks, logo or brand, or of any 'passing-off' versions of the WOMEX name, wordmarks, logo and brand in connection with any unsanctioned events is not permitted. Infringement of this clause gives Piranha Arts AG the full right to cancel your registration and all registration benefits without refund or reimbursement of expenses, and to refuse admission to event sites.
  25. By entering the WOMEX event sites, delegates irrevocably agree that any photo and audio/audiovisual recording made of them during WOMEX (exhibition/conference/showcases etc.) may be extensively used free of charge in press coverage as well as in any future promotional applications by Piranha Arts AG in all media. It is also agreed that this material may be used for sponsorship acquisition.
  26. It is understood that the WOMEX Showcases (incl. Opening and Closing, Award Concert and all WOMEX performance stages) and Conferences must not be recorded (audio/video) by anyone without prior and written authorisation from Piranha Arts AG (please email media@womex.com).
  27. You shall indemnify and keep Piranha Arts AG as well as their local partners fully indemnified from and against all actions, claims and demands brought against these resulting (directly or indirectly) from any infringement of intellectual property rights of any third party effected by you.
  28. The WOMEX community believes in and expects a welcoming, tolerant, diverse and productive environment for all. Offensive and discriminatory behaviour on the basis of age, disability, gender, gender identity and expression, race, cultural identity, religion or belief, nationality, or sexual orientation will not be tolerated at WOMEX or on the WOMEX event sites in person, in print, on display or on social media.
  29. In case of infringement of terms and conditions, Piranha Arts AG reserves the right to refuse registration, or to cancel your registration and all registration benefits without refund or reimbursement of expenses, and to refuse admission to or expel individuals from event sites.
  30. Place of jurisdiction for disputes concerning the present agreement is Berlin, Germany. The registration agreement shall be governed and construed according to the laws of Germany.