• NEXT EDITION
  • 21-25 OCT 2020
  • Budapest, Hungary

WOMEX 20 in Budapest - FAQ regarding the SARS-CoV-2 situation


Last update: 07.07.2020

Checklist: About travel regulations


As travel regulations vary from one country to another:

  

1- Travel regulations of your country as residence / country of departure-arrival:

Please check the website of your Foreign Ministry to find out about current travel policies when leaving and re-entering your country. Updates are usually done on a regular basis.

  

2- Travel regulations to enter Schengen space:

  

3- Travel regulations to enter Hungary linked to the current Corona crisis:

Please check the Hungarian Ministry of Foreign Affairs website.

This document reflects regulations as of 30 April 2020:

https://konzuliszolgalat.kormany.hu/information-on-hungarian-entry-requirements-due-to-covid-19-situation

However, we expect frequent changes during the pandemic. Please check the website regularly for up-to-date information: https://konzuliszolgalat.kormany.hu/en.

  

Travel & Budapest:

Can I travel to Budapest in October?

As of now, we expect travel restrictions to be broadly or fully withdrawn by October. The Hungarian government officially plans to waive restrictions on public events on 15 August. We have all the reason to expect the withdrawal of travel restrictions as flights started to be launched mid-May. However, we cannot rule out restrictions regarding certain areas or other kinds of difficulties depending on the future state of the pandemic. Also, as of now, remember to bring your own face mask as wearing it is compulsory in many public spaces – shops, restaurants, public transport.

In any case, it is highly recommended to contact the Embassy of Hungary accredited to your country before the intended departure in order to get a confirmation.

 

Are there specific travel regulations to enter Schengen countries during the Corona crisis?

See Checklist for answers above. Please note that WOMEX can offer a support letter when you are registered and fully paid.

  

Are there specific border issues in Hungary linked to the current Corona crisis that might affect my entry to the country?

Regulations are changing week by week, according to pandemic developments. Current regulations may not be indicative of the ones in a few months.

  

What is the hotel situation looking like in Budapest in October?

Hotels, AirBnB and all kinds of booking and accomodations services are available. As you might predict, there is still plenty of space available.

  

Do I have to observe quarantine for 14 days after arriving in Budapest?

As of 4 June 2020, the general answer is yes, except for travelers coming from the Czech Republic, Poland, Germany, Austria, Slovakia, South Korea and Japan, assuming this is a business trip. The business nature of the visit is to be presumed upon entry. We are happy to provide you with documents, invitation letters to prove your visit is of a business nature and should it still be needed in October, we will make sure to contact the authorities to seek a solution to prepare them that people arriving for WOMEX are on business.

Anyway, these restrictions are expected to change soon. As said, make sure to check travel information on the Foreign Ministry’s website all times you need up-to-date information: https://konzuliszolgalat.kormany.hu/information-on-hungarian-entry-requirements-due-to-covid-19-situation.

  

Will there be any health/fever check-ups on arrival at the Budapest airport?

No such check-up regulations are in place, only your country of origin and the nature of your visit counts. Again, this is expected to change, and we’ll inform you of any future changes.

  

Health & Safety at the event:

  

How will WOMEX react to the Corona situation during the event?

We will not put the health of delegates, artists, public and team in danger, and will follow the necessary safety regulations required at the time and place of the event. Whatever those regulations will be, we will make sure to implement them.

  

Will the venue be designed to be safe while interacting with delegates on-site? (e.g social distancing measurements, sanitizers, masks, covid signage... etc.)?

We will follow the safety regulations in place at the time of the event. Should you have any further needs, we will be happy to assist in creating an environment that makes you feel safe. We will make sure to have disinfectants, sufficient facemasks and on-site health assistance at your disposal.

  

Does Hungary have a compulsory Coronavirus App? Who collects this data?

No, there is no such thing. There is a tracking app, but using it is voluntary.

  

Registration:

  

When will the Registration open?

Registration is open since 9 June.

  

Will there be any changes in registration rates / prices / deadlines because of Corona?

The Smart Rate registration deadline will be postponed to 10 July 2020.

  

Should WOMEX 20 be cancelled after all, will I be reimbursed 100%?

If there is a cancellation of the entire event WOMEX 20 due to Force Majeure, 100% of the registration fee will be refunded.

  

If it turns out I cannot attend after all, will I be reimbursed?

Our general cancellation and refund policy applies, unless a cancellation is based on official Corona-related travel restrictions is as follows: General refund policy 2020: there will be a 10% cancellation fee upon cancellation by the end of the Summer Rate. Please understand that there will be no refunds after this deadline.

Special refund policy 2020 regarding COVID-19: in case of official COVID-19-related national/international travel restrictions or quarantine measures, it will be possible to receive a full refund.

  

What if I have to cancel because of medical reasons connected to the Coronavirus?

In that case, please get in touch with Registration.

  

If it turns out I can not attend after all, can I transfer my already paid 2020 registration to another person?

According to our Terms of Business, changes of a registered company name or individual name (registration transfer) are subject to a 40,- EUR (net) charge. No changes are possible after the check-in of a registered company name or individual has been completed on site.

  

Will there be limitations on participant numbers?

So far, no. The Hungarian government announced a plan of lifting restrictions regarding live, public events from 15 August. Summer festivals with a projected audience much larger than WOMEX are set to take place in the second half of August 2020 already. Should the pandemic continue and the plans on lifting the restrictions change, we will inform you.

  

Can I cancel my WOMEX 20 registration, but keep my virtualWOMEX account?

If you choose to cancel your event registration, you also lose access to virtualWOMEX. You must re-register for virtualWOMEX separately to regain access.