• 21-25 OCT 2020
  • Budapest, Hungary

1. Legal
2. Google Analytics Legal Notice
3. General Terms of Business of virtualWOMEX
4. WOMEX 19 in Tampere – Terms of Payment and Business
5. VAT /Local Tax Information For WOMEX 19



Piranha Arts AG
Kreuzbergstrasse 30
10 965 Berlin

Phone: +49 30 318 614 30
Fax: +49 30 318 614 10
eMail: womex@womex.com

Berlin HRB: 63466
Steuer Nr. / tax no. 37/472/50418
Ust.Id.Nr. / VAT id. no. DE812 172 708
Vorstand Frank Klaffs, Michael von Petrykowski
AR Vorsitzender Christoph Borkowsky
Gerichtsstand: Berlin
Sitz der Firma: Berlin


Google Analytics Legal Notice

This website uses Google Analytics, a web analysis service from Google Inc. ("Google"). Google Analytics utilises what are known as "cookies", text files which are saved on the visitor's computer and used to analyze the use of this website. Information created about your use of this website through the cookie (including your IP address) is transferred and saved to a Google server in the USA. Google uses this information to analyze your use of this website, to compile reports on website activity for the website operator and additionally to render services related to website and internet use.

If necessary, Google will transfer this information to a third party if required by law or if the party in question is commissioned by Google to work with this information. Under no circumstances will Google connect your IP address with other data from Google. You may prevent cookie installation by setting your internet browser software to do so. However, should you choose to do this, you may not be able to use all functions of this website fully. By using this website you declare yourself in agreement with the processing of data generated by you through Google in the previously described manner for the purposes stated above.


General Terms of Business of virtualWOMEX

(version 3.7 - update: 1. March 2010 - Terms are subject to change!)

The virtualWOMEX is, as the name suggests, a virtual global music fair on the internet. It is controlled and operated by Piranha Arts AG, Kreuzbergstr. 30, 10 965 Berlin, Germany.

  1. The General Business Policy will be acknowledged by you as part of the agreement between yourself and WOMEX. You will be able to print this document. The Terms and conditions are to be found online.
  2. WOMEX reserves the right to make changes to the General Policy at any time. If you do not agree to the changes, you may cancel your agreement with WOMEX.
  3. With the virtualWOMEX, you as a virtualWOMEX exhibitor will have a virtual global music fair at your disposal. WOMEX does not appear here with as publisher or content-supplier, but rather as fair operator. The offer serves to promote information, communication and trade between exhibitors themselves, as well as the ordinary fair visitor.
  4. You as delegate of the virtualWOMEX have an obligation to take into consideration the cultural and religious interests of other delegates, in particular, not to circulate racist or other such contemptuous comments.
  5. Information, communication and other resources will be made available via the virtualWOMEX. At the same time one must recognize that WOMEX merely makes the 'Fair -surroundings' available; in many cases it is not about contents published or distributed by WOMEX (except for WOMEX, Help, ... ). These contents are made available for you by other virtualWOMEX exhibitors. All contents that are accessible by you from a third party come from this third party, that is to say those contents made available by its originators, authors and circulators and not from WOMEX. WOMEX is therefore not responsible for the accuracy or reliability of the contents. WOMEX is under no circumstances liable for any losses or damages that occur through the use of information that you may have acquired within the framework of the virtualWOMEX.
  6. Those contents offered over the virtualWOMEX may be in some cases copyrighted and/or trademarked and/or legally protected. WOMEX is entitled to the right to choose, coordinate, arrange and elaborate these contents. The entering of data by yourself must be made in accordance with the regulations, meaning one must comply with the rights of third parties and legal requirements. You will not hold WOMEX responsible for any possible claims that might arise from a third party, which are made as a result of damages to the rights of a third party, or because of illegal behaviour or breach of contract.
  7. With the entering of data you yourself or you in the name of the legal holder, will grant WOMEX the non-exclusive right to look at the content, as well as to unconditionally and unrestrictedly be able to circulate, to revise, to publish or to translate within the virtualWOMEX. This legal concession also extends to WOMEX's existing right, which allows for the entered content to be integrated with other content, in any form in the virtualWOMEX, or that the entered content be passed on to our partners.
  8. WOMEX is not liable for content and program that are circulated in the virtualWOMEX, nor for damages that arise there from - exception being damages intentionally brought about by WOMEX. These rules are valid for all types of damages, especially damages that occur through mistakes, delays or interruption in the transmission, incorrect content, lost or deleted data, viruses or any other such malfunction which arises from the use of the virtualWOMEX.
  9. In the case of goods, jobs or services being offered on the virtualWOMEX, there will follow possible contracts exclusively between you (the buyer), and the supplier (excluding shop). Possible claims arising out of such business, must be directed exclusively against the supplier.
  10. Registered delegates of WOMEX will be given free of charge access to the virtualWOMEX for one year (starting with the confirmation of the registration). If you should find yourself as a registered delegate to WOMEX, but do not possess a virtual profile on virtualWOMEX, please inform us about this by sending an email to virtual@womex.com. As a delegate of WOMEX as well as virtualWOMEX member, you are at any moment allowed to terminate your virtual account. We ask however that you inform us about the termination by sending us an e-mail at virtual@womex.com.
  11. All other persons can register for participation in the virtualWOMEX-only, exclusively through the internet. With this registration one receives a virtual fair stand as well as the right to submit data into the virtualWOMEX. The following additional conditions are valid for such cases - i.e non-WOMEX delegates. Terms of payment can be found at the bottom of the registration formular. WOMEX reserves the right to refuse membership admission, to suspend membership of those who do not maintain deadlines, or to terminate contract (surplus charges for usage will be reimbursed).
  12. In the case that your password is stolen, lost etc. you remain liable for the unwarranted use of the virtualWOMEX by a third party, until you notify WOMEX via e-mail of the unauthorized usage.
  13. Data protection: WOMEX commits itself to protecting the private sphere of all persons who use our site and, to treat confidentially all personal data that our customers entrust in us. WOMEX does not sell any personal datas and does not entrust these datas to a third party, which is not directly involved with WOMEX, or is not one of our partners.
  14. Should you notice a violation within the framework of the virtualWOMEX, of the listed responsibilities in points 4 and 6, we ask that you inform us about it via e-mail to virtual@womex.com.
  15. The usage of WOMEX and virtualWOMEX websites with automated systems is prohibited. Any violation of this provision will result in blocking of the account without reimbursement of expenses.
  16. German law is to be in force, over or instead of UN law. Exclusive court of jurisdiction for all claims related to business is Berlin/Germany.


WOMEX 19 in Tampere – Terms of Payment and Business

  1. By selecting the BUY button during the online registration process or signing the registration form on site, you are liable to pay the applicable amount for registration and/or stand booking for WOMEX 19 upon approval by Piranha Arts AG (the organizing company of WOMEX, Piranha Arts AG hereafter).
  2. Payment in EUR currency only. All prices are net prices, applicable VAT will be added.
  3. Payments can be made in cash, by credit card (Master/VISA only) or bank transfer; no cheques accepted. Payments during Sprint Rate only by credit card.
  4. Any additional bank costs are to be covered by the delegate/invoiced party.
  5. All registration rate deadlines are payment receipt deadlines. If payment is not received before a rate change, the higher rate will be owed, regardless of registration date.
  6. Registration and stand bookings can only be accepted with a completed registration form (online or paper).
  7. In case of stand booking, further terms and conditions apply to exhibitors according to the exhibition manual provided by WOMEX (Exhibition manual still to be announced, for reference, see: link to Exhibition manual 2018).
  8. Registrations are accepted subject to event capacity.
  9. When two people from the same company register at the full price, every person who registers as part of that same company thereafter receives a discount rate (3rd person rate).
  10. The media rate is available subject to capacity and only applicable to full-time journalists and press representatives with valid media credentials.
  11. Student registration is available subject to capacity and only applicable to those with valid student credentials who do not attend WOMEX on behalf of a running business. A student registration does not include a full virtualWOMEX account (no public virtualWOMEX profile and no access to the client database).
  12. Fully-registered disabled delegates may be accompanied by their Personal Assistant (carer) free of charge. Please contact us before the event with your Disabled Identification Card [DID] or equivalent at registration@womex.com.
  13. Your registration is strictly personal. On proof of ID, Piranha Arts AG will issue wristbands and badges upon check-in on site, which must be worn at all times during WOMEX and are not transferable or replaceable. In case of loss, re-register at full price in required. If a badge or wristband is found in the possession of a person other than the registered delegate, WOMEX withholds the right to confiscate and expel the person from event sites.
  14. Changes of a registered company name or individual name (registration transfer) are subject to a 40,- EUR (net) charge. No changes are possible after check-in of a registered company name or individual has been completed.
  15. Any cancellation must be received in writing; refund is subject to a 20% administrative charge until Friday, 23 August 2019. No refunds after Friday, 23 August 2019.
  16. Admission to event sites will only be granted after receipt of full payment. Fully-registered delegates are entitled to attend all WOMEX events (expo, conference, showcases, film screenings, Award and Opening ceremony) free of charge, subject to venue capacity. Piranha Arts AG cannot guarantee admittance to sold-out showcases and events – please arrive early.
  17. Piranha Arts AG will not be responsible for any third party liability incurred by delegates as a result of any alteration of format, date and location of the event.
  18. Public performing or playing of music is not permitted at the trade fair.
  19. By registering for WOMEX you accept that the data provided by you for your registration may be used by Piranha Arts AG for internal use or by our partner companies (e.g. stand constructor, venue) for event related purposes. Internal use includes accounting, our website and virtualWOMEX, the client database, newsletter and mailing lists, as well as the WOMEX Guide or App.
  20. A virtualWOMEX company account is created or updated upon confirmation of registration. Full registration for WOMEX includes one year access to the online platform and database. By default, contact details provided by members are visible only to other fully registered and logged in virtualWOMEX members. Members' full access to virtualWOMEX will only become available after receipt of full payment. virtualWOMEX terms and conditions apply.
  21. The usage of WOMEX and virtualWOMEX websites with automated systems is prohibited. Any violation of this provision will result in blocking of the account without reimbursement of expenses.
  22. The WOMEX newsletter and essential information related to Piranha Arts AG will be sent to all delegates. Please contact us at media@womex.com to be removed from this mailing-list or use the unsubscribe button at the end of all newsletters. By registering for WOMEX you agree to subscribe with your email address and registration data to the WOMEX newsletter database as well to receiving other mail-outs from Piranha Arts AG. Piranha Arts AG will never disclose any of this information to third parties with the exception of your own virtualWOMEX profiles from which data is available online according to your own privacy and data settings.
  23. Use of the WOMEX name, wordmarks, logo or brand, or of any 'passing-off' versions of the WOMEX name, wordmarks, logo and brand for commercial purposes is not allowed without prior agreement with and written authorisation from Piranha Arts AG.
  24. Unsanctioned 'offWOMEX ' events and the like, and/or events seen to be competing with WOMEX may not be promoted on the WOMEX event sites, in the WOMEX bag or online. Use of the WOMEX name, wordmarks, logo or brand, or of any 'passing-off' versions of the WOMEX name, wordmarks, logo and brand in connection with any unsanctioned events is not permitted. Infringement of this clause gives Piranha Arts AG the full right to cancel your registration and all registration benefits without refund or reimbursement of expenses, and to refuse admission to event sites.
  25. By entering the WOMEX event sites, delegates irrevocably agree that any photo and audio/audiovisual recording made of them during WOMEX (exhibition/conference/showcases etc.) may be extensively used free of charge in press coverage as well as in any future promotional applications by Piranha Arts AG in all media. It is also agreed that this material may be used for sponsorship acquisition.
  26. It is understood that the WOMEX Showcases (incl. Opening and Closing, Award Concert and all WOMEX performance stages) and Conferences must not be recorded (audio/video) by anyone without prior and written authorisation from Piranha Arts AG (please email media@womex.com).
  27. You shall indemnify and keep Piranha Arts AG as well as their local partners fully indemnified from and against all actions, claims and demands brought against these resulting (directly or indirectly) from any infringement of intellectual property rights of any third party effected by you.
  28. The WOMEX community believes in and expects a welcoming, tolerant, diverse and productive environment for all. Offensive and discriminatory behaviour on the basis of age, disability, gender, gender identity and expression, race, cultural identity, religion or belief, nationality, or sexual orientation will not be tolerated at WOMEX or on the WOMEX event sites in person, in print, on display or on social media.
  29. In case of infringement of terms and conditions, Piranha Arts AG reserves the right to refuse registration, or to cancel your registration and all registration benefits without refund or reimbursement of expenses, and to refuse admission to or expel individuals from event sites.
  30. Place of jurisdiction for disputes concerning the present agreement is Berlin, Germany. The registration agreement shall be governed and construed according to the laws of Germany.


VAT /Local Tax Information For WOMEX 19


VAT Charge on Admission Fees

In accordance with EU tax regulations, registrations at trade fairs and conferences fall under the rule for taxation of admission to cultural events. Admission fees are subject to the local VAT rate of the country where the event takes place.

The applicable Finnish VAT for admission fees regarding WOMEX 19 is 24%.

This VAT rate on admission fees has to be charged on all delegate registration fees for WOMEX 19, regardless of where the taxable person is based. It is also exempt from the reverse charge procedure for EU companies with a valid VAT ID number.

For more information please see the European Commission Taxation and Customs Union website.



If you book a stand in addition to your registration (exhibition package) at WOMEX you do not need to pay VAT, if:

  • your company is based in the EU and you have a valid VAT ID number or
  • your company is based outside the EU and can provide proof of tax residence and entrepreneurship.


  • If you are a German company with a valid VAT ID number you have to pay German VAT on the exhibition package.
  • If you are an EU company without a valid VAT ID number, you have to pay local (Finnish) VAT on the exhibition package.
  • If you are a company based outside the EU and cannot provide proof of tax residence and entrepreneurship, you have to pay local (Finnish) VAT on the exhibition package.



If you are a company from inside the EU you can claim a VAT refund by contacting YOUR local tax authorities in YOUR country and they will claim the refund electronically from the Finnish tax authorities.

Taxable persons from outside the EU who incur VAT in connection with their business activities in a EU Member State in which they do not make supplies of goods or services are usually entitled to deduct the VAT charged in that EU Member State. This "deduction" is typically by means of a refund of VAT from the EU Member State in which the VAT was paid. Please contact YOUR local tax authorities about how to claim the VAT refund.

A taxable person is allowed to deduct the VAT they paid on their purchases insofar as the goods or services are used for their business activities. However, there is no right to deduct input VAT if they:

  • use them for an exempt activity or
  • are not obliged to charge VAT on their outputs (e.g. schools, banks, insurance companies, small businesses under the exemption threshold etc.).

For more information please see this website:

Right to deduct input VAT and VAT refunds - European commission

You are also advised to contact your tax consultant if in doubt.