• NEXT EDITION
  • 21-25 OCT 2020
  • Budapest, Hungary

1. Legal
2. Google Analytics Legal Notice
3. General Terms of Business of virtualWOMEX
4. WOMEX 20 in Budapest – Terms of Payment and Business
5. VAT /Local Tax Information For WOMEX 20

 

Legal

Piranha Arts AG
Kreuzbergstrasse 30
10 965 Berlin
Germany

Phone: +49 30 318 614 30
Fax: +49 30 318 614 10
eMail: womex@womex.com

Berlin HRB: 63466
Steuer Nr. / tax no. 37/472/50418
Ust.Id.Nr. / VAT id. no. DE812 172 708
Vorstand Frank Klaffs, Michael von Petrykowski
AR Vorsitzender Christoph Borkowsky
Gerichtsstand: Berlin
Sitz der Firma: Berlin

 

Google Analytics Legal Notice

This website uses Google Analytics, a web analysis service from Google Inc. ("Google"). Google Analytics utilises what are known as "cookies", text files which are saved on the visitor's computer and used to analyze the use of this website. Information created about your use of this website through the cookie (including your IP address) is transferred and saved to a Google server in the USA. Google uses this information to analyze your use of this website, to compile reports on website activity for the website operator and additionally to render services related to website and internet use.

If necessary, Google will transfer this information to a third party if required by law or if the party in question is commissioned by Google to work with this information. Under no circumstances will Google connect your IP address with other data from Google. You may prevent cookie installation by setting your internet browser software to do so. However, should you choose to do this, you may not be able to use all functions of this website fully. By using this website you declare yourself in agreement with the processing of data generated by you through Google in the previously described manner for the purposes stated above.

 

General Terms of Business of virtualWOMEX

( Update: 10 June 2020 - Terms are subject to change!)

virtualWOMEX is an account based online service platform and professional’s directory associated with WOMEX – Worldwide Music Expo. It enables communication between fully registered Delegates attending an upcoming/running edition of WOMEX as well as registered virtualWOMEX members.

virtualWOMEX is managed and operated by Piranha Arts AG, Kreuzbergstr. 30, 10965 Berlin, Germany. Information, communication and other resources relating to WOMEX and other are made available through virtualWOMEX by Piranha Arts AG.

  1. In order to receive access to and make use of virtualWOMEX services, online registration for either virtualWOMEX or an upcoming edition of WOMEX is required. A virtualWOMEX company account is created or updated upon confirmation of registration. Full registration for an edition of WOMEX automatically includes one-year access to the online platform and database.
  2. By selecting the BUY button during the online registration process or signing the registration form, you are liable to pay the applicable amount for virtualWOMEX registration upon approval by Piranha Arts AG.
  3. Payment in EUR currency only. All prices are net prices, applicable VAT will be added (16% German VAT for Companies based in the EU without valid EU VAT ID).
  4. Payments can be made by credit card (Master/VISA only) or bank transfer; no cheques accepted. In case of on-site registration, payments can be made in cash.
  5. Any additional bank costs are to be covered by the invoiced party.
  6. Registrations can only be accepted with a completed online registration form.
  7. By accepting the terms, you affirm that you are at least 16 years of age, the minimum age required to register for virtualWOMEX and use the platform.
  8. An online business account is created or updated upon confirmation of registration and membership for virtualWOMEX, the WOMEX community’s online platform and database, is established by default. virtualWOMEX profiles for company and delegates registered via the same account are activated. By default, contact details provided by members are visible to other fully registered and logged in virtualWOMEX members. Settings can be changed by the user after the account has been activated (see Privacy Policy).
  9. Members' full access to virtualWOMEX for the duration of one year will only become available after receipt of full payment. Registration for an edition of WOMEX includes one year full access to virtualWOMEX, available after receipt of full payment of the event registration.
  10. Your registration is strictly personal. Users are obliged to provide accurate person information. It is forbidden to submit another person’s or company’s data to create a virtualWOMEX account, or to create a fake account. In case of abuse, WOMEX withholds the right to refuse registration or terminate the account without reimbursement of expenses.
  11. In case you are making a registration on behalf of another person (in the scope of individual, company or group registrations), you confirm to do this with the consent of this person and acknowledge your obligation to inform them about all applicable terms of payment and business and data policies.
  12. It is not possible to transfer active account access (full or partial) to another registered person or company account. Re-registration at full price is required.
  13. Cancellation of a person’s virtualWOMEX registration must be received in writing at virtual@womex.com or via the registration account; registration fees will not be refunded. Registration cancellation deactivates access to the online platform for a registered member, virtualWOMEX account and general membership continue (see §15). In case the account and membership are based on WOMEX event registration, WOMEX registration terms & conditions apply.
  14. Termination of visibility of a company or person profile in virtualWOMEX can be requested by writing to virtual@womex.com termination of company profile visibility automatically ends visibility of all person profiles in the account. Termination of visibility does not terminate the virtualWOMEX account and general membership (see §15).
  15. Cancellation of general virtualWOMEX membership and full termination of the account must be received in writing at virtual@womex.com; Termination of the account / membership may lead to loss of any information associated with the account, including submitted content.
  16. The data you provide upon registration will be captured and processed for purposes relating to WOMEX according to our Privacy Policy.
  17. The usage of WOMEX and virtualWOMEX websites with automated systems is prohibited. This includes systematic mining of data or mass-mailouts to other users. Any violation of this provision will result in blocking of the account without reimbursement of expenses.
  18. In case of password theft, phishing or other unwarranted use of a virtualWOMEX account by a third-party, users remain liable for the unwarranted use of their account until they notify Piranha Arts AG via e-mail of the unauthorized usage.
  19. In case of goods, jobs or services being offered on virtualWOMEX, any resulting agreements or contracts are exclusively between the respective virtualWOMEX users. Potential claims arising from such business and trade must be directed and exclusively handled with both interested parties and not with Piranha Arts AG.
  20. Piranha Arts AG is under no circumstances liable for any loss or damage that might occur through the use of information acquired on virtualWOMEX. This includes damage caused by mistakes, delays or transmission breaks, incorrect content, lost or deleted data, viruses or any other malfunction arising from the use of virtualWOMEX.
  21. Use of the WOMEX name, wordmarks, logo or brand, or of any 'passing-off' versions of the WOMEX name, wordmarks, logo and brand for commercial purposes is not allowed without prior agreement with and written authorisation from Piranha Arts AG.
  22. Unsanctioned 'offWOMEX ' events and the like, and/or events seen to be competing with WOMEX may not be promoted in virtualWOMEX. Use of the WOMEX name, wordmarks, logo or brand, or of any 'passing-off' versions of the WOMEX name, wordmarks, logo and brand in connection with any unsanctioned events is not permitted, nor may these be used in any way whatsoever to imply 'official selection' or any official association or partnership with WOMEX if this is not the case. Infringement of this clause gives Piranha Arts AG the full right to cancel your registration and all registration benefits without refund or reimbursement of expenses.
  23. You shall indemnify and keep Piranha Arts AG fully indemnified from and against all actions, claims and demands brought against these resulting (directly or indirectly) from any infringement of intellectual property rights of any third party effected by you.
  24. The WOMEX community believes in and expects a welcoming, tolerant, diverse and productive environment for all. Offensive and discriminatory behaviour on the basis of age, disability, gender, gender identity and expression, race, cultural identity, religion or belief, nationality, or sexual orientation will not be tolerated at WOMEX or on the WOMEX event sites in person, in print, on display or on social media.
  25. In case of infringement of terms and conditions, Piranha Arts AG reserves the right to refuse registration, or to cancel your registration and all registration benefits without refund or reimbursement of expenses.
  26. Place of jurisdiction for disputes concerning the present agreement is Berlin, Germany. The registration agreement shall be governed and construed according to the laws of Germany.

 

WOMEX 20 in Budapest – Terms of Payment and Business

  1. By selecting the BUY button during the online registration process or signing the registration form on-site, you are liable to pay the applicable amount for registration and/or stand booking for WOMEX 20 upon approval by Piranha Arts AG (the organising company of WOMEX, WOMEX or Piranha Arts AG hereafter).
  2. Payment in EUR currency only. All prices are net prices, applicable VAT will be added.
  3. Payments from Smart Rate to Late Rate can be made in cash, by credit card (Master/VISA only) or bank transfer; no cheques accepted. Payments during Sprint Rate can only be made by credit card. Payments during Walk-up Rate only in cash or by credit card.
  4. Any additional bank costs are to be covered by the delegate/invoiced party.
  5. All registration rate deadlines are payment receipt deadlines. If payment is not received before a rate change, the higher rate will be owed, regardless of registration date.
  6. Registration and stand bookings can only be accepted with a completed registration form (online or paper), and are accepted subject to event capacity.
  7. A registration is strictly personal. On proof of ID, Piranha Arts AG will issue wristbands and badges upon check-in on-site, which must be worn at all times during WOMEX and are not transferable or replaceable. In case of loss, re-registering at full price is required. You may not transfer your badge or wristband to another person. If a badge or wristband is found in the possession of a person other than the registered delegate, Piranha Arts AG withholds the right to confiscate and expel the person from event sites and cancel the registration and all registration benefits without refund or reimbursement of expenses.
  8. In case you are making a registration on behalf of another person (in the scope of individual, company or group registrations), you confirm to do this with the consent of this person and acknowledge your obligation to inform them about all applicable terms of payment and business and data policies
  9. Changes of a registered company name or individual name (registration transfer) are subject to a 40,- EUR (net) charge. Registration transfer includes transfer of virtualWOMEX account access. No changes are possible after the check-in of a registered company name or individual has been completed on site.
  10. Any cancellation must be received in writing at registration@womex.com or via your registration account; refunds are subject to a 10% administrative charge until Friday, 28 August 2020. No refunds after Friday, 28 August 2020. Registration cancellation also terminates virtualWOMEX account access. In case a cancellation after Friday, 28 August 2020 has to be made due to official national / international COVID-19 related travel restrictions or quarantine measures, a full refund is possible. Please contact registration@womex.com and provide according proof in writing.
  11. When two people from the same company register at the full price, every person who registers as part of that same company thereafter receives a discount rate (3rd person rate).
  12. The media rate is available subject to capacity and only applicable to full-time journalists and press representatives with valid media credentials.
  13. Student registration is available subject to capacity and only applicable to those with valid student credentials who do not attend WOMEX on behalf of a running business. A student registration does not include a full virtualWOMEX account (no public virtualWOMEX profile and no access to the client database).
  14. Fully-registered disabled delegates may be accompanied by their Personal Assistant (carer) free of charge. Please contact us before the event with your Disabled Identification Card [DID] or equivalent at registration@womex.com
  15. Admission to event sites will only be granted after receipt of full payment. Fully-registered delegates are entitled to attend all WOMEX events (Trade Fair, Conference, Showcases, Film Screenings, Club Summit, Award and Opening Ceremony) free of charge, subject to venue capacity and during the scheduled opening hours. Piranha Arts AG cannot guarantee admittance to showcases and events that are at full capacity, or subject to access and capacity regulations due to COVID-19 measures. Early arrival is recommended.
  16. At all WOMEX venues and event sites, any house rules of these host venues and event sites will also apply, unless communicated otherwise by Piranha Arts AG.
  17. Piranha Arts AG will not be responsible for any third party liability incurred by delegates as a result of any alteration of format, date and location of the event.
  18. Piranha Arts AG retains the right to alter the format, date and location of any events in the WOMEX programme, if circumstances require.
  19. In case the entire event WOMEX 20 has to be cancelled due to force majeure, all registration and/or stand booking fees paid to Piranha Arts AG will be fully refunded.
  20. Public performing or playing of music is not permitted at the Trade Fair.
  21. The data you provide upon registration will be captured and processed for purposes relating to WOMEX according to our Privacy Policy.
  22. An online business account is created or updated upon confirmation of registration and membership for virtualWOMEX, the WOMEX community’s online platform and database, is established by default. virtualWOMEX profiles for company and delegates registered via the same account are activated. A full registration for WOMEX includes one year full access to virtualWOMEX, available after receipt of full payment. By default, contact details provided by members are visible to other fully registered and logged in virtualWOMEX members. Settings can be changed by the user after the account has been activated. virtualWOMEX terms and conditionsapply.
  23. The usage of WOMEX and virtualWOMEX websites with automated systems is prohibited. This includes systematic mining of data or mass-mailouts to other users. Any violation of this provision will result in blocking of the account without reimbursement of expenses.
  24. Use of the WOMEX name, wordmarks, logo or brand, or of any 'passing-off' versions of the WOMEX name, wordmarks, logo and brand for commercial purposes is not allowed without prior agreement with and written authorisation from Piranha Arts AG.
  25. Unsanctioned 'offWOMEX ' events and the like, and/or events seen to be competing with WOMEX may not be promoted on the WOMEX event sites, in the WOMEX bag or online. Use of the WOMEX name, wordmarks, logo or brand, or of any 'passing-off' versions of the WOMEX name, wordmarks, logo and brand in connection with any unsanctioned events is not permitted, nor may these be used in any way whatsoever to imply 'official selection' or any official association or partnership with WOMEX if this is not the case. Infringement of this clause gives Piranha Arts AG the full right to cancel your registration and all registration benefits without refund or reimbursement of expenses, and to refuse admission to event sites.
  26. By entering the WOMEX event sites, delegates give consent to and confirm that any photo and audio/audiovisual recording made of them during WOMEX (Trade Fair, Conference, Showcases etc.) may be extensively used free of charge in press coverage as well as in any future promotional applications by Piranha Arts AG in all media. It is also agreed that this material may be used for sponsorship acquisition (see: Privacy Policy).
  27. It is understood that the WOMEX Showcases (incl. Opening and Closing, Award Concert and all WOMEX performance stages) and Conferences must not be recorded (audio/video) by anyone without prior and written authorisation from Piranha Arts AG (please email media@womex.com).
  28. You shall indemnify and keep Piranha Arts AG as well as their local partners fully indemnified from and against all actions, claims and demands brought against these resulting (directly or indirectly) from any infringement of intellectual property rights of any third party effected by you.
  29. The WOMEX community believes in and expects a welcoming, tolerant, diverse and productive environment for all. Offensive and discriminatory behaviour on the basis of age, disability, gender, gender identity and expression, race, cultural identity, religion or belief, nationality, or sexual orientation will not be tolerated at WOMEX or on the WOMEX event sites in person, in print, on display or on social media.
  30. In case of infringement of terms and conditions, Piranha Arts AG reserves the right to refuse registration, or to cancel your registration and all registration benefits without refund or reimbursement of expenses, and to refuse admission to or expel individuals from event sites.
  31. Place of jurisdiction for disputes concerning the present agreement is Berlin, Germany. The registration agreement shall be governed and construed according to the laws of Germany.

 

VAT /Local Tax Information For WOMEX 20

 

VAT Charge on Admission Fees

In accordance with EU tax regulations, registrations at trade fairs and conferences fall under the rule for taxation of admission to cultural events. Admission fees are subject to the local VAT rate of the country where the event takes place.

The applicable VAT rate for admission fees in Hungary regarding WOMEX 20 is 27%.

This VAT rate on admission fees has to be charged on all delegate registrations for WOMEX 20, regardless of where the taxable person is based. It is also exempt from the reverse charge procedure for EU companies with a valid VAT ID number.

For more information please see the European Commission Taxation and Customs Union website.

 

VAT REIMBURSEMENT ON EXPO STAND BOOKINGS

If you book a stand in addition to your registration (exhibition package) at WOMEX you do not need to pay VAT, if:

  • your company is based in the EU and you have a valid VAT ID number or
  • your company is based outside the EU and can provide proof of tax residence and entrepreneurship.

However,

  • If you are a German company with a valid VAT ID number you have to pay German VAT on the exhibition package.
  • If you are an EU company without a valid VAT ID number, you have to pay local (Hungarian) VAT on the exhibition package
  • If you are a company based outside the EU and cannot provide proof of tax residence and entrepreneurship, you have to pay local (Hungarian) VAT on the exhibition package.

 

VAT RECLAIM

If you are a company from inside the EU you can claim a VAT refund by contacting YOUR local tax authorities in YOUR country and will claim the refund electronically from the Hungarian tax authorities.

Taxable persons from outside the EU who incur VAT in connection with their business activities in an EU Member State in which they do not make supplies of goods or services, are usually entitled to deduct the VAT charged in that EU Member State. This "deduction" is typically by means of a refund of VAT from the EU Member State in which the VAT was paid. Please contact YOUR local tax authorities about how to claim the VAT refund.

A taxable person is allowed to deduct the VAT they paid on their purchases insofar as the goods or services are used for their business activities. However, there is no right to deduct input VAT if they:

  • use them for an exempt activity or
  • are not obliged to charge VAT on their outputs (e.g. schools, banks, insurance companies, small businesses under the exemption threshold etc.)

For more information please see this website:

Right to deduct input VAT and VAT refunds - European commission

You are also advised to contact your tax consultant if in doubt.